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English: Google Limited Use

OptiPay's use and transfer to any other app of information received from Google APIs will adhere to the Google API Services User Data Policy, including the Limited Use requirements.

Gmail data access: OptiPay accesses Gmail data solely to detect and extract receipts and business transaction documents for expense categorization, to show you an estimate of how many documents and emails fall in the period not scanned yet (see "Counting mail that has not been scanned yet" below), and to answer your questions about the documents captured from your mailbox through the OptiPay Assistant (section 14). The assistant receives only the details of the documents relevant to your question (such as supplier, amount, date, document type, and the subject and sender of the email it came from), never the mailbox itself. To identify which messages are receipts, message metadata and content are scanned transiently during processing; messages that are not receipts are classified in memory and discarded. Their content is never persisted.

Counting mail that has not been scanned yet: To show you an estimate of how many documents and emails fall outside the period we have scanned, OptiPay may ask Gmail to count, within a set date range, messages sent from the addresses of suppliers already in your account, and messages that look like a receipt or an invoice (a message with an attachment, or with a word such as "invoice" or "receipt" in the subject). Gmail runs the search, and the count uses message identifiers only, never opening message content. Only the resulting numbers and the estimate worked out from them are kept; the message identifiers, content and other details of the counted messages are not stored.

Use limitations: We do not sell, share, or transfer Gmail data to third parties, use it for targeted advertising, or use it to develop, improve, or train generalized or non-personalized AI/ML models, and we do not permit third parties to do so. Gmail data is used only for the purpose for which access was granted. Humans do not read Gmail data except (a) with your explicit consent, such as when you open a support request and allow our team to look at a specific document, (b) for security or abuse investigation, or (c) where required by applicable law.

Revoking access: You can revoke OptiPay's access to Gmail at any time from the Connections page in your account settings, or from your Google Account security settings at myaccount.google.com/permissions. Revoking access immediately revokes the OAuth token and stops all future syncs.

English: Microsoft Graph (Outlook) Data Use

OptiPay uses the Microsoft Graph API (the Mail.Read permission) in accordance with the Microsoft APIs Terms of Use and the Microsoft Privacy Statement, applying the same limited-use principles that govern Gmail data.

Outlook data access: OptiPay accesses your Outlook mailbox solely to detect and extract receipts and business transaction documents for expense categorization, and to answer your questions about the documents captured from your mailbox through the OptiPay Assistant (section 14), which receives only the details relevant to your question. To identify which messages are receipts, message metadata and content are scanned transiently during processing; messages that are not receipts are classified in memory and discarded. Their content is never persisted.

Use limitations: We do not sell, share, or transfer Outlook data to third parties, use it for targeted advertising, or use it to develop, improve, or train AI/ML models, and we do not permit third parties to do so. The data is used only for the purpose for which access was granted.

Revoking access: You can revoke OptiPay's access to Outlook at any time from the Connections page in your account settings, or from your Microsoft account security settings at account.microsoft.com. Revoking access immediately revokes the OAuth token and stops all future syncs.